By Maria Feona Imperial
New policies concerning student organizations will be enforced this academic year, after the College of Mass Communication Faculty-Student Relations Committee (FSRC) “fine-tuned” some provisions in the guidelines for college-based organizations.
In their annual orientation held June 5, College Secretary and FSRC representative Randy Jay Solis presented the proposed revisions before the Council of Representatives (COR) and CMC Student Council (CMCSC) Chairperson Ma. Angela Teresa Sebastian for student consultation.
“We distributed the manual to the COR for student-related matters, but it is not yet complete. We can always communicate so we can always make amendments and additional provisions through the proper channels,” Solis said.
The revised set of guidelines, however, is yet to be approved by the Faculty Assembly on the first week of July before it can be implemented.
Org accreditation process
Sebastian said college-based organizations will be prioritized over university-based organizations in the reservation and use of facilities and other benefits within CMC. After all, university-wide organizations are entitled to borrow facilities outside the college, she added.
“University-wide organizations will still be accommodated provided there is consensus among all student organizations in the college,” she said.
However, according to the manual disseminated to the COR, student organizations may still apply for double recognition.
“A lot of these rules have existed for a very long time and there are only minimal changes. The only difference this year is the strict implementation of these rules, unlike before when they were only based on tradition,” she said.
Sebastian said those that will be accredited as university-wide organizations must secure a letter from both the CMC administration and the CMCSC for a more convenient information dissemination system.
Meanwhile, the admin will now allow appeals to organizations which will not qualify in the accreditation process. However, reapplication is done only once a year.
Use of tambayans
According to a provision in the FSRC manual, “no one may stay beyond 6:00 PM in the tambayan, except with the prior approval of the Dean.”
Solis, however, clarified thru Sebastian that the College is liable for students only until 6PM, the latest time the staff can stay to accommodate the needs of the students, but they will not be asked to leave their tambayan.
Sebastian said student organizations will have to bid or draw lots to settle for a tambayan, which will be marked legitimately as theirs.
Computerized reservation of facilities
In order to facilitate transactions, the CMCSC devised a computerized scheme of room reservations and use of facilities directly through their logistics committee.
Student organizations, represented by a permanent logistical point person, will have to coordinate with CMCSC Secretary Mari Arambulo, who will then forward it to the CMC Admin, Sebastian explained.
The reservation will undergo a 3-day processing scheme through Google Drive, but students will be notified 24 hours upon the receipt of the request. Sebastian said the administrative officer, who used to manually process the transactions alone, requested CMCSC to take over the system, citing instances of human error and conflict ensued by a one-man team.
“Because there are a lot of orgs in CMC, Ate Gina finds difficulty in coordinating with students. A dozen of people are coming in every day, she gets confused personally,” she said.
Sebastian said there were times when reservations are not placed in the admin’s calendar.
Arambulo said due to wrong and sometimes double booking, Ate Gina requested for a student assistant to aid in the reservation process, but the CMCSC adopted it as a council project instead.
“The scheme is more systematic. When we turn it over to the council, there is a form of check and balance. It works out better but this is experimental, so we hope that people would understand if there are glitches,” Sebastian added.
Arambulo said the scheme will only cover the rooms under the jurisdiction of the CMC Admin because the Film Institute has its own rules regarding room reservation. However, she said the CMCSC is negotiating with the Institute on consolidating the process.
The CMCSC is yet to implement the online reservation process during the Affiliate Congress on July 8, Arambulo said, as earlier reservations were coursed through COR head Macky Manicad or through Ate Gina still, while there were no organization recognition results yet.
The Affiliate Congress seeks to orient representatives especially logistical point persons with the procedures. A primer will also be released next week, Arambulo said.
Early in the semester, the plan of the computerized scheme was already discussed as the standard procedure for room reservations with the members of the COR.
When asked for opinions regarding the new scheme, COR Representative Mikka Marquez of the UP Communication Research Society said that while it is seemingly convenient, it is still new and unfamiliar to a lot of people.
“In the long run, it’ll help, definitely. But I think it’s going to need some getting used to. There will still be a lot of glitches to fix seeing as [the digital process] doesn’t always grant security and reliability. But in the long run, I can see people adapting to it and making things a lot more efficient for everyone,” Marquez said.
The Affiliate Congress will be attended by organization’s logistical point persons, accepted applicants in the Affiliate program, batch representatives and directors of the CMC Career Assistance Program, Mass Media Awareness Committee, Oblevision, CMC Cup and Media Students Choice Awards, Arambulo said.